Student Records Office
Personnel in the Student Records Office assist currently and previously enrolled students in the following ways:
Academic Honors
At the end of each term, Student Records will identify students eligible for the President’s List, Dean’s List and Part-time Honor Roll.
Confidentiality of Records
The Student Records Office is the office authorized to release student information. This office adheres to the Family Educational Rights and Privacy Act (FERPA) regarding release of student information. Students who do not want directory information to be released should contact the Student Records Office and complete a form for non-release of directory information. See Release of Student Information.
Drop/Add/Withdrawal/Reinstate
Students who need to change their class schedule, withdraw from courses, or request reinstatement into a course must submit the appropriate Drop/Add/Withdrawal or Course Reinstatement form through the Student Records section of MyMTC. The office will make the appropriate changes to the student’s record upon receipt of the completed form, subject to institutional policies and deadlines.
Students who are web-enabled may also add or drop courses through Self Service during the official Schedule Change period for the term in which they are enrolled.
All requests or schedule changes and withdrawals must be completed within the published deadline dates. Online access for schedule changes is available until 10:30 p.m. on the deadline date; although the system may remain accessible until 11:59 p.m., access after 10:30 p.m. is not guaranteed.
Enrollment Verification
Students who need enrollment verification for educational benefits, student loans, Department of Social Services requirements, or other official purposes may request an enrollment verification through the "Student Records" section of MyMTC.
GPA Recalculations for Repeated Courses
Students who repeat 100- or 200-level courses will have the lower grade removed automatically from GPA calculations if both courses have the same course prefix and number. If the repeated course was first taken under a different course prefix and/or course number, the GPA may be manually recalculated if the course is equivalent. In this case, the student must complete a repeat course request with the Student Records Office. Both courses and grades will remain on the transcript, but the original course grade will no longer be calculated into the GPA at Midlands Technical College. Students planning to transfer should be aware that other institutions may recalculate their GPAs using all courses completed.
Graduation
Students planning to graduate should log into their Self Service account to review their Graduation Overview and submit the graduation application according to the due dates listed in the college calendar.
MTC Transcripts
Official Transcripts
Official transcripts are ordered online through Parchment. Official transcripts include only coursework completed for college credit at MTC. These credits may apply toward an MTC degree, certificate, or diploma and may be evaluated for transfer credit by another postsecondary institution. Partial transcripts are not issued.
Unofficial transcripts
Unofficial transcripts are available through Self Service. These transcripts are for student reference only.
Transfer Coursework
Courses transferred to MTC from other institutions do not appear on the official transcript. However, transferred coursework is available for student reference on the unofficial transcript and Transfer Summary in Self Service.
To obtain a transcript for coursework completed at another institution, students must contact the issuing institution directly.
Address Changes
Currently enrolled students may change their address online in Self Service. Address accuracy is essential for student receipt of registration information and other college information, including refund checks. Mail returned to the college may result in a registration hold being placed on the student’s record until the corrected address information is received by the Student Records Office. Address changes do not constitute a change in residency. Requests for residency changes for tuition purposes are made through the Admissions Office.
Name Changes
Official name changes are processed through the Office of Student Records. Students may access the Name Change and Correction link in the "Student Records" section of MyMTC to submit the required form and review the required supporting documentation. Forms are also available at any of the Office of Student Records campus locations.
Probation/ Warning/Suspension
The Student Records Office notifies students placed on academic probation, warning or suspension. These communications are sent at the end of each full semester, rather than at the end of each mini semester.
Routing a Previous College’s Transcripts
The Admissions Office will route official previous college transcripts to the Student Records Office for official evaluation. Official transcripts are transcripts sent directly from one college to another. Electronic transcript formats are preferred but not required. Students are encouraged to request previous colleges to send official transcripts electronically whenever possible to expedite transcript evaluation. Unofficial transcripts are used only for admission purposes and are not routed to the Student Records Office for evaluation. Approved and non-approved credit is available for viewing in the Transfer Summary section of Self Service.
Verification of Grades/GPA
Students needing to verify grades/GPA for auto insurance, company reimbursement of tuition and other purposes should contact the Student Records Office.